Administrative Assistant for Education

Post Date:
July 22, 2022

 

Full-time

Nonexempt.

At the Frick Collection we pride ourselves on promoting an open and welcoming workplace culture that supports diversity and work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting while providing an excellent opportunity to appreciate some of the world’s finest works of art.

The Frick requires all employees be fully vaccinated and to have received a booster vaccine against COVID 19.

Benefits of Employment with The Frick Collection

Paid Holidays: All full-time employees are eligible for 14 paid holidays, all federal holidays plus Lincoln’s Birthday, Juneteenth, and Election Day, and two floating holidays to be used in the last quarter of the year.

Sick and Vacation Time: All full-time employees are eligible to accrue up to 12 sick days and 12 vacation days in their first year of employment and in subsequent years. In the fourth year of employment vacation accruals increase to up to 25 days per year.

Family Leave: We provide all eligible employees with bereavement leave and paid parental leave and adhere to federal family leave laws.

Health, Dental, and Vision Insurance: All eligible full-time employees and their eligible dependents may enroll in employee-sponsored benefit plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected.

Short- and Long-Term Disability and Life Insurance: The Frick covers the entire cost of disability and life insurance benefits for all eligible full-time employees. The life insurance benefit is up to three times the employee’s annual salary.

Retirement: The Frick supports all eligible employees in planning for retirement by offering participation in a 403(b) tax-deferred savings plan and a defined-benefit pension plan.

Wellness Programs: The Frick offers programs including an Employee Assistance Plan and discounts on Citi Bike memberships and bike helmets.

Meal discount: When employees are working onsite, they may access a discount on food pickup or delivery through Seamless/Grubhub. All employees are also eligible to receive a discount on selected food and beverage items purchased at Frick Madison’s café, Joe Coffee, during the café’s regular opening hours: Thursdays–Sundays.

Additional Benefits: The Frick also offers eligible employees benefits including discounted Metro Cards/TransitCheks and flexible spending accounts for medical expenses, dependent care, and commuting costs. All employees may access a discount on Museum Shop purchases.

Background

Opened to the public in 1935, The Frick Collection is a world-renowned art museum consisting of more than 1,500 works of art from the ninth to the nineteenth centuries displayed in the intimate surroundings of the former home of Pittsburgh industrialist Henry Clay Frick. It is considered one of the world's most perfect museums and the residence is one of New York City’s few remaining Gilded Age mansions. The Frick welcomes nearly 300,000 visitors a year to its tranquil mansion on the Upper East Side, encouraging visitors to closely observe, reflect, and engage with its esteemed collection.

The Frick Art Reference Library, founded by Mr. Frick’s daughter, Helen Clay Frick, in 1920, is an internationally recognized research library that serves as one of the world's most complete resources for the study of Western art. Our entire staff ensures that the resources of The Frick Collection are made accessible and inviting to “all persons whomsoever,” in accordance with the wishes of the museum’s founder.

The Frick has moved into its temporary home in the former Whitney Museum Breuer building at 75th Street and Madison Avenue, Frick Madison, while renovations are undertaken to the newer parts of the building at 1 East 70th Street. We provide training on best practices for protecting oneself and colleagues during a pandemic while always providing the highest quality customer service.

Position Summary

The Administrative Assistant is a full-time administrative position supporting the Education Department at The Frick Collection. The Assistant will primarily be responsible for the scheduling and coordination of public programs, educational events, and the department’s internal and external meetings, taking place both online and onsite. The Assistant will coordinate the administration of guided visits and private tours, which includes: receiving and responding to email and phone inquiries; checking for scheduling conflicts in online calendars; processing online reservation forms and payments; handling program-related recordkeeping and filing; coordinating with relevant museum staff as well as contractors; sending confirmation and follow-up emails to visit and tour requesters; and setting-up necessary teaching supplies and resources, such as drawing materials, digital images, Zoom meeting links, iPads, and gallery stools. While this position does not include teaching responsibilities, it is a critical public-facing role; welcoming or greeting in-person groups may be needed on occasion. Additionally, the Assistant will ensure that the department calendar is updated and shared regularly with key stakeholders, and that all meeting and program dates are synched with various institutional calendars as well as the public programs calendar on the Frick’s website. The Assistant will also respond to everyday email and phone inquiries related to education, assist with public program registrations and communications, and help with projects related to departmental organization, notetaking, reporting, filing, as well as programs data and statistics. Regular working hours will be Monday-Friday. The Frick Collection hosts educations events and other activities on evenings and weekends that sometimes require administrative support; the Assistant is often asked to work extended hours to provide support during these events.

Requirements

The education and/or experience requirements listed below are representative of the knowledge, skill, and ability required to successfully perform the essential duties of this position.

Required skills and experience:

  • Outstanding time management and organizational skills, with a strong attention to accuracy and detail
  • Ability to prioritize and execute a broad range of administrative tasks with an understanding of, and/or willingness to learn, software used in the office, including: Microsoft Outlook, Teams, Word, Excel, and PowerPoint; Zoom Meetings; Airtable; Box; Google Drive; ACME
  • Ability to clearly and cordially communicate with staff, contractors, and the public primarily through email correspondence and phone calls, yet also in-person when needed
  • Past experience in a professional office setting and/or customer service preferred

Work Hours and Compensation

Regular workweek is 35 hours, Mondays-Fridays; hours worked in excess of 35 per workweek are paid at time- and-a-half. Rate of pay is $48,000; $26.37/hour.

Application Process

Please send cover letter and resume to:

Head of Education

At jobs@frick.org (include “Administrative Assistant for Education” in subject line of email)

Frick Madison
30 East 75th Street
New York, NY 10021

No phone calls please. Inquiries without cover letter will not be considered.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at The Frick Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. This description shall not be construed as a contract of any sort for a specific period of employment.