Executive Assistant to Deputy Director for External Affairs

Position Type:
Full time
Post Date:
October 26, 2017




The Frick Collection is an art museum consisting of more than 1,100 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920, the Library today holds more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.

Position Summary

The Executive Assistant to the Deputy Director for External Affairs supports all aspects of day-to-day operations for the Deputy Director and serves as a liaison internally and externally for the general External Affairs office. External Affairs includes all fundraising and development, public relations and marketing, and non-curatorial publications for the Collection. The Frick is embarking on the largest enhancement campaign in its history and the Executive Assistant will play an important role in this campaign. The Administrative Assistant will maintain a high level of discretion regarding fundraising and other confidential matters. S/he will interact with constituents at all levels throughout the institution as well as Trustees and donors.


Bachelor’s Degree with 5+ years of office experience as an assistant, preferably in a cultural institution. Interest in the visual arts preferred. Excellent organizational skills, ability to play close attention to detail and well-versed in standard administrative practices and procedures. Computer literacy in a Windows environment. Takes initiative, is self-directed, and helpful and supportive of colleagues, maintains a good sense of humor while meeting deadlines. Practices a strong sense of discretion and good judgement. An exceptional multi-tasker with the ability to prioritize and work well under pressure. Possesses effective verbal and written communication skills. Experience working in a development office/fund raising a plus.

Benefits in Employment with The Frick Collection

Full-time employees are eligible to participate in group life, health, and dental insurance plans. Employees contribute to the cost of their health insurance based on income level and the type of coverage they select. Other benefits include Short and Long Term Disability insurance, employee contributed tax deferred annuity, flexible spending plans for health, dependent care and commuting costs, defined benefit pension, 13 holidays, accrual of 12 vacation days the first year of employment (25 days subsequent years). All employees of the Frick Collection may access free or discounted admission to most of New York’s finest museums. Additionally, we provide employees and volunteers with an extremely affordable lunch in our employee dining room and a discount on Museum Shop purchases. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.

Application Process

To apply, please send cover letter with salary requirements and resume to the contact below. Include Executive Assistant External Affairs in subject line of email. No phone calls, please.

Deputy Director for External Affairs
The Frick Collection
1 East 70th Street
New York, NY 10021
Fax: 212-861-7347
Email to: jobs@frick.org

No phone calls, please.

Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. This description shall not be construed as a contract of any sort for a specific period of employment.