Special Events Assistant Manager

Post Date:
June 10, 2021

 

Full-time

Nonexempt.

Background

Opened to the public in 1935, The Frick Collection is a world-renowned art museum consisting of more than 1,500 works of art from the ninth to the nineteenth centuries displayed in the intimate surroundings of the former home of Pittsburgh industrialist Henry Clay Frick. It is considered one of the world's most perfect museums and the residence is one of New York City’s few remaining Gilded Age mansions. The Frick welcomes nearly 300,000 visitors a year to its tranquil mansion on the Upper East Side, encouraging visitors to closely observe, reflect, and engage with its esteemed collection. 

The Frick Art Reference Library, founded by Mr. Frick’s daughter, Helen Clay Frick, in 1935, is an internationally recognized research library that serves as one of the world's most complete resources for the study of Western art. Our entire staff ensures that the resources of The Frick Collection are made accessible and inviting to “all persons whomsoever,” in accordance with the wishes of the museum’s founder.

The Frick has moved into its temporary home in the former Whitney Museum Breuer building at 75th Street and Madison Avenue, Frick Madison, while renovations are undertaken to the newer parts of the building at 1 East 70th Street to which we expect to return in 2023. We opened to the public at Frick Madison in early spring and have experienced a surge in membership, visitorship, and interest in special events. 

Position Summary

The Assistant Manager for Special Events is responsible for administrative and operational functions for private and fund raising events. This is a wide-ranging role that requires development of successful relationships with colleagues, constituents, and vendors at all levels. The Frick Collection hosts events on evenings and weekends; the Assistant Manager is often asked to work extended hours to provide support during these events. The Assistant Manager monitors the Special Events email and phone lines, maintains the Frick webpage about events, fields all inquiries regarding private events and rental inquiries, and reconciles income and expense for events. For Frick fundraising events, the Assistant Manager tracks tickets sales and income generated. Coordinating guest lists, mailings, ticket orders, guest information, seating and other key aspects of all events are organized and maintained in our database by the Assistant Manager. For private events the Assistant Manager conducts site visits with prospective hosts and is the main contact for all follow-up visits and works with hosts to ensure compliance with the institution’s guidelines for events. The Assistant Manager also works with our Young Fellow Steering Committee on their annual ball and sponsorship and manages all printed materials, invitations, and in-kind donations.

Requirements 

Excellent organizational and communications skills (both written and verbal). Superb attention to detail and an ability to handle multiple projects and requests on an ongoing basis. Computer fluency in (Word, Outlook, Excel, PowerPoint, Raisers Edge). Strong database and Raisers Edge (RE) skills necessary. Minimum of three years to five years of professional experience in Special Events.

Benefits in Employment with the Frick Collection

Full-time employees are eligible to participate in group life, health, and dental insurance plans.  Employees contribute to the cost of their health insurance based on income level and type of coverage selected.  Other benefits include Short and Long Term Disability insurance, employee contributed tax deferred annuity, flexible spending plans for health, dependent care and commuting costs, generous defined benefit pension plan with participation after one year of service/vesting after five years of service, 14 paid holidays, accrual of 12 vacation days the first year of employment.  All employees may access free or discounted admission to most of New York’s finest museums.  The Frick provides employees with a discount on Museum Shop purchases. The Frick offers a beautiful and pleasant work setting and excellent opportunity to appreciate some of the world’s finest works of art.

Work Hours and Compensation

The Frick’s regular workweek is 35 hours, Mondays-Fridays; hours worked in excess of 35 per work week are paid at time-and-one-half for nonexempt positions. Salary is commensurate to experience, the range for the base salary for this position is $50,000-$55,000 annually.

Application Process

Please send resume and cover letter with salary requirements to:

jobs@frick.org (include “Asst. Mgr. Special Events” in subject line of email)

Mailing address for application: 
The Frick Collection at Frick Madison
30 East 75th Street
New York, NY 10021

No phone calls please. Inquiries without cover letter will not be considered.

Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.This description shall not be construed as a contract of any sort for a specific period of employment.