Special Events Assistant Manager

Post Date:
November 17, 2021

 

Full-time

Nonexempt.

The Frick strives to provide every employee with the best benefits of any museum workplace in New York City and an entry-level minimum wage that exceeds those offered by other institutions. We pride ourselves in promoting an open and welcoming workplace culture and or support of diversity and work life balance. We are confident that the benefits offered by the Frick are unparalleled in the New York museum community. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.

Benefits in Employment with the Frick Collection

Paid Holidays: All full-time employees are eligible for 14 paid holidays, all federal holiday plus: Lincoln’s birthday, Juneteenth, Election Day and two floating holiday to be used in the last quarter of the year.

Sick and Vacation time: all Full time employees are eligible to accrue up to 12 sick and 12 vacation days their first year of employment and subsequent years. The 4th year of employment vacation accruals increase to up to 17 days/ year.

Family leave: we also provide all employees with bereavement leave, paid parental leave, and adhere to federal family leave laws.

Health, Dental and Vision insurance: all fulltime employees and their eligible dependents may enroll in employees sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected.

Short and Long Term Disability and Life Insurance: the Frick covers the entire costs of these benefits for all fulltime employees. The life insurance benefit is up to three times the employee’s annual salary.

Retirement: The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan – 403(b) and a defined benefit pension plan.

Wellness Programs at the Frick include an Employee Assistance Plan, a discount on Citi Bike memberships and a discount on bike helmets.

Additional benefits include discounted Metro Cards/Transit Checks, flexible spending accounts for health, dependent care and commuting costs.

Background

Opened to the public in 1935, The Frick Collection is a world-renowned art museum consisting of more than 1,500 works of art from the ninth to the nineteenth centuries displayed in the intimate surroundings of the former home of Pittsburgh industrialist Henry Clay Frick. It is considered one of the world's most perfect museums and the residence is one of New York City’s few remaining Gilded Age mansions. The Frick welcomes nearly 300,000 visitors a year to its tranquil mansion on the Upper East Side, encouraging visitors to closely observe, reflect, and engage with its esteemed collection.

The Frick Art Reference Library, founded by Mr. Frick’s daughter, Helen Clay Frick, in 1935, is an internationally recognized research library that serves as one of the world's most complete resources for the study of Western art. Our entire staff ensures that the resources of The Frick Collection are made accessible and inviting to “all persons whomsoever,” in accordance with the wishes of the museum’s founder.

The Frick has moved into its temporary home in the former Whitney Museum Breuer building at 75th Street and Madison Avenue, Frick Madison, while renovations are undertaken to the newer parts of the building at 1 East 70th Street. We will be providing training on best practices for protecting oneself and the public during a pandemic while always providing the highest quality customer service.

Position Summary

The Assistant Manager for Special Events is responsible for administrative and operational functions for private and fund raising events. This is a wide-ranging role that requires development of successful relationships with colleagues, constituents, and vendors at all levels. The Frick Collection hosts events on evenings and weekends; the Assistant Manager is often asked to work extended hours to provide support during these events. The Assistant Manager monitors the Special Events email and phone lines, maintains the Frick webpage about events, fields all inquiries regarding private events and rental inquiries, and reconciles income and expense for events. For Frick fundraising events, the Assistant Manager tracks tickets sales and income generated. Coordinating guest lists, mailings, ticket orders, guest information, seating and other key aspects of all events are organized and maintained in our database by the Assistant Manager. For private events the Assistant Manager conducts site visits with prospective hosts and is the main contact for all follow-up visits and works with hosts to ensure compliance with the institution’s guidelines for events. The Assistant Manager also works with our Young Fellow Steering Committee on their annual ball. 

Requirements

Excellent organizational and communications skills (both written and verbal). Superb attention to detail and an ability to handle multiple projects and requests on an ongoing basis. Computer fluency in (Word, Outlook, Excel, PowerPoint, Raisers Edge). Strong database skills necessary, Raisers Edge (RE) experience a plus. Minimum of two years of professional experience in Special Events.

Work Hours and Compensation

The Frick’s regular workweek is 35 hours, Mondays-Fridays; hours worked in excess of 35 per work week are paid at time-and-one-half for nonexempt positions. The Frick Collection hosts events on evenings and weekends; the Assistant Manager is often asked to work extended hours to provide support during these events. Salary is commensurate to experience, the range for the base salary for this position is $50,000–$55,000 annually. 

Application Process

Send resume and cover letter to:

Head of Special Events

jobs@frick.org (include “EVENTS” in subject line of email):

The Frick Collection
30 East 75th Street
New York, NY 10021

No phone calls please.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.This description shall not be construed as a contract of any sort for a specific period of employment.