Frick Art Reference Library Records Retention Guidelines for Personally Identifiable Information

Notice

The Frick Art Reference Library (“Library”) of The Frick Collection (“Collection”) posts its records retention guidelines for personally identifiable information on The Frick Collection Web site. We collect information about current library users only for the purpose of providing library services. This information is shared with our New York Art Resources Consortium (NYARC) partners, the libraries of the Brooklyn Museum and The Museum of Modern Art, only for the purpose of providing library services. We do not engage in practices that might place personal information on public view.

Researchers

Library researcher records expire every three years. Expired records are deleted from all systems after a one-year grace period.

Checked-Out Items

Records related to items checked out to researchers are retained until the items are returned. After items are returned, they are deleted from all systems.

Material Requests

Library researcher material requests are retained for four days. After four days, they are deleted from all systems.

Interlibrary Loan Requests

Library researcher interlibrary loan requests are retained for one year. After one year, they are deleted from all systems.

Reprographic Requests

Reprographic requests for high-resolution images from the Frick Art Reference Library’s collections are retained for three months. After three months, they are deleted from all systems.

Scan Requests

Library researcher scan requests are retained for three months. After three months, they are deleted from all systems.

Research Questions

Letter and e-mail research requests are retained for one year. After one year, they are transferred to the institutional archives. For more information, see Archives.

Right to Change

The Library reserves the right to change or update these record retention guidelines and will notify users by posting the changed or updated guidelines on its Web site. Any changes or updates will be effective immediately upon posting to the Web site.

Effective date: July 1, 2016
Updated: October 2, 2018

For the Frick Art Reference Library Privacy Guidelines, see Frick Art Reference Library Privacy Guidelines.

For The Frick Collection Web Site Privacy Policy, see Privacy Policy.