Frick Art Reference Library Privacy Guidelines

Notice

The Frick Art Reference Library (“Library”) of The Frick Collection (“Collection”) posts its privacy guidelines on The Frick Collection Web site. We collect information about current library users only for the purpose of providing library services. This information is shared with our New York Art Resources Consortium (NYARC) partners, the libraries of the Brooklyn Museum and The Museum of Modern Art, only for the purpose of providing library services. We do not engage in practices that might place personal information on public view.

Consent

The Library keeps all personal information confidential. We do not disclose personal information to third parties without consent unless we are compelled to do so under the law or to comply with a court order.

Personal information provided by e-mail or online form is only used in the course of library business such as updating contact information or answering a research question.

When using certain library services, you may need to provide personal information on paper forms that are retained as needed.

When using certain Library electronic resources, such as e-books, or services, such as placing scan orders, you/we may need to provide personal information to third parties that they may or may not retain on file.

For more information, see Records Retention Guidelines for Personally Identifiable Information.

Access to Your Own Personal Information

With proper identification, users can access their personal information that has been collected by the Library.

Data Integrity and Security

Users of public computers have the right to privacy to the extent possible in a public setting. They should be aware that the locations of the computer terminals might enable the monitor to be visible to others.

Responsibility for the resolution of problems related to the invasion of users’ privacy or loss of data rests with the users. The Library assumes no liability for loss or damage to the users’ data or for any damage or injury arising from the invasion of the users’ privacy.

Internal institutional procedures limit access to data and ensure that those individuals with access do not use the data for unauthorized purposes. To prevent unauthorized access, we use encryption in the transmission and storage of data, limits on access through use of passwords, and storage of data on secure computers or servers.

Enforcement

Users who have questions, concerns, or complaints about our handling of their privacy rights should file written comments with the Andrew W. Mellon Chief Librarian. We will respond in a timely manner and may conduct a privacy investigation.

Library staff and volunteers refer law enforcement inquiries to the Andrew W. Mellon Chief Librarian. The Chief Librarian may confer with the Collection’s general counsel before determining the proper response to a request for library records. We will not make records available except in response to a subpoena, warrant, court order, or decision of the district attorney on a public records request.

Right to Change

The Library reserves the right to change or update these privacy guidelines and will notify users by posting the changed or updated privacy guidelines on its Web site. Any changes or updates will be effective immediately upon posting to the Web site.

Effective date: January 12, 2015

For The Frick Collection Web Site Privacy Policy, see Privacy Policy.